The Multitasking Temptation Revisited
Multiitasking has been proven to kill your productivity. Yet, for some it’s a lifestyle and others an expectation. Others see it as a strength.
People are terrible at doing more than one thing at a time, even though many of us are fooled to believe that we are actually good at it. When we multitask, two things occur:
1. We get less done.
2. The quality of what we do is lower.
There’s a recommencement cost of at least several seconds every time you get back to a task that got interrupted. Each time you switch to some other task you risk getting hit with more resumption costs. This loss time adds up and multiplies as you continue getting distracted with interruptions throughout the day.
It is almost inevitable that each individual task will be slower and of lower quality when you are using multitasking as a methodology to try to accomplish more. Likewise, it is acutally faster to do one thing at a time instead of trying to multitask.
Another problem with multitasking is that we are more inclined to make more mistakes while doing multiple tasks simultaneously, especially those that require your full attention or those that are unrelated. As a result, the quality of our work declines.
In a 2004 study at MIT, researchers found (by doing MRI scans on brains of test subjects) that it’s impossible for the brain to think about more than one thing at a time.
Multitasking is an incredible temptation. As a business owner, I struggle with it myself from time-to-time. When I am not fully engaged in what I am doing I often check email frequently and begin responding to incoming messages without completing articles I am writing or blog entries. Fortunately, when I am on the phone with a coaching client, I am not multitasking! However, often when I am participating in a teleconference call or meeting I will see (or sense) others checking their email or messages.
Life Renewal strategies
Today in my bi-weekly e-newsletter I provided 6 tips and some additional resources for helping you renew your life. Here are some additional principles and strategies that may guide you in your quest to effectively transform your life.
1. Live a balanced life while you pursue your transformational goals. Allow time out for other interests and pleasures. Insure your personal foundation is strong and can persevere.
2. Avoid energy draining people who do not support your transformational goals. These people will convey their doubt and lack of support almost every chance they get. They will cause you to doubt yourself. Instead, surround yourself with like-minded people and people who support you wholeheartedly.
3. Investigate other’s successes. Explore how others have done what you’d like to do. Interview 3-5 very successful people who have achieved a similar transformation in their life. Discover how they did it, what was critical for their success and what suggestions they are willing to offer you. List the qualities that contributed to their success. Select a quality you know you need to develop and look for practical ways to develop that quality every day.
4. Practice daily habits that support your transformation. Determine your top priorities and specific actions you need to take. Eliminate distractions that may cause you to get off track. Create mental, physical, spiritual, and emotional well-being practices you can do regularly that support your desired being. For instance, it you say you want to lose weight, eat sensibly and do physical exercise as part of your regular lifestyle. Take some actions every day toward your desired outcome.
5. Detach from the outcome. Although your personal transformation may be important to you, want it but don’t need it. Find other ways to get your needs met. Realize that regardless of the outcome, you will still be in a different place for having gone through the process. There are valuable learning opportunities inherent in the process of transformation. Transformation is a spiritual experience that cannot often be intellectualized. It is a feeling that cannot be forgotten or captured in words but is with you for the rest of your life.
6. Stay in the present. Enjoy your life today and don’t wait for the transformation to finish before you are happy. No one can predict the future, so, delaying your happiness and personal fulfillment to a future state will not be effective. Bring joy and gratitude into each day. If you aren’t happy with where you are today, you’ll need to learn the lessons involved before you will be able to move on. Acknowledge and reward yourself along the path of your transformation. Celebrate who you are becoming.
Stay tuned tomorrow for some empowering self-discovery questions! Come back often for more tips and strategies!
Economic Worries are a Major Distraction
As the economy takes a roller coaster ride, concern about losing their job and the declining value of financial investments are distracting many employees. The current economic uncertainty has threatened workforce productivity. Not surprisingly, 81 percent of Americans indicated that they are worried about something related to their jobs, according to the 2008 Workplace Insights survey done by Adecco USA. The areas most highly rated in job-related worries include:
- High gas prices (25 percent)
- Stagnant pay checks (13 percent)
- Work-life balance (12 percent)
- Rising health care costs (9 percent)
- Job market instability (7 percent)
- Opportunities for advancement (6 percent)
- Outsourcing of jobs (4 percent)
- Other worries (5 percent)
These worries affect you potentially at every level of your being. Do not panic and withdraw your funds from your 401K. Do not worry about things that are totally out of your control. Worry, stress and anxieties take a huge toll on your mental, physical, emotional and spiritual well-being and can exacerbate your situation. Unfortunately, when employees are worried and feel anxious, they tend to put in less effort, perform less efficiently and lose focus more often, resulting in more fear and anxiety. These employees may seem distracted, disengaged or distant.
Be aware of your thoughts and worries. Realize that 87 percent of what people worry about never actually occurs. Worrying it and of itself only produces more worry and fear. Instead, spend your energy taking deliberate focused action toward your goals. Surround yourself with positive people. Denying that the fears and worries exist will not remove them. You actually need to allow the fear and worry to engage your brain, body and heart simultaneously and move through it using efficiency, confidence, clarity, and ease.
Realize that worrying and being fearful is actually a choice, as is choosing to release them. You do have control over your worries, fears and anxieties. You can replace the behaviors, habits and patterns that are not serving you with ones that are more productive.
Overscheduled Kids leads to Over-Stressed Families
Teachers handed out an article last week at back-to-school night without identifying where the story came from. However, the article, “Kids call for a Time Out” stated the problems over scheduled families face and gave a tried and true solution…”Just say no”.
My children are involved in activities. Early on, my husband and I set limits on how many and how much they can be involved with at any one time with the caveat the school always comes first and any drop in grades will result in changes in their extra-curricular schedule. Admittedly, there have been times along the years that we had the same conflicts in scheduling, transportation and other conflicts that other families also face. However, my children have learned to make choices!
My 11 year old daughter was a competitive gymnast up until last year. She took up dancing to help enhance her gymnastics presentation and skills. Ultimately, she liked dancing so much that she’s elected to drop from the gymnastics team and devote more time to dancing. She originally wanted to take 5 nights of classes but in re-thinking opted for 4 nights, with usually just 1 class a night. We are involved in carpools and the dance school is conveniently located about a mile from our home. Next year, she’d like to try out for cheerleading. She wanted to try out last year but due to an already pressed schedule, chose not to.
My son is also involved in extra-curricular. During the spring he participates in a non-travel baseball team and in the fall/winter he is in a youth basketball league. We chose these because his main interest is motocross, which is usually a weekend activity. He, too, has learned to make choices based on his primary interests. The basic rule of thumb is up to 2 activities at any one time if they don’t conflict. Prior to registering, we ask allot of questions about the schedule and commitment.
A growing number of parents are avoiding over-scheduling their kids because they think the hyper-scheduling has gone too far. Now a Minnesota group has set up a website www.FamilyLife1st.org to help parents curb their children’s‘ crazy schedules. This group receives new inquiries daily as an increasing number of parents are ready to refocus their lives and the lives of their children.
How about your children…are they over-scheduled?
Workplace Distractions
Robin Fogel, a fellow Executive and Career Coach, recently published the following in her monthly newsletter and granted me permission to share it here. To learn more about Robin visit, http://www.coachrobinfogel.com/.
Whether it is the workplace or life in general, our modern existence seems to demand that we get more done. Yet while we are being asked to accomplish more, there are also greater distractions. Multitasking was originally praised as one solution, a way to accomplish more, a way that we could be more efficient. Recent scientific findings are now reaching the opposite conclusion; multitasking is not making us more productive, in fact it may be reducing productivity. Now, in a new book by Maggie Jackson, “Distracted: The Erosion of Attention and the Coming Dark Age“, the author writes that constant interruptions have hurt workers’ ability to focus. She says that, “roughly once every three minutes, typical cubicle dwellers set aside whatever they are doing and start something else”. She writes that these constant interruptions consume as much as “28% of the average US worker’s day, including recovery time, and sap productivity to the tune of $650 billion a year“.
While the costs to businesses are enormous there are personal costs as well. A recent study found that those workers who are regularly interrupted expressed greater frustration, and felt greater pressure and stress over their inability to get their work done.
Ms. Jackson wrote that if we “jump on every e-mail or ping; we’ll have trouble pursuing our long term goals”. So, as you read this article, if you are also checking your voicemail, talking to a
co-worker or toggling between websites, remember that it is the ability to focus and complete one task at a time that will increase your productivity and have you feeling less frustrated. And remember to close your office door, if you have one, for some uninterrupted work time. Turn off the email alert beeper on your computer, and make it clear that you are not to be disturbed unless there is a true emergency.
The late Peter Drucker, author of “The Effective Executive”, once wrote, “To be effective, every knowledgeable worker, and especially every executive needs to dispose of time in fairly large chunks…to have small dribs and drabs of time at his disposal will not be sufficient even if the total is an impressive number of hours.”
Conquer Challenges of Work & Family
As life continues to speed up around you and technology provides opportunities for you to do more, many people feel further away from living a balanced life. One of the central concerns of all working professionals is to live a balanced life. Your life, however, is fluid and in constant motion, therefore the challenges you face are continually shifting and evolving. You must find the formula that works for you and avoid the should’s, could’s, and have to’s because they reflect someone else’s standards rather than your own.
You must learn to look, not for a solution, but for a process, a way of addressing your challenges and issues that you can use over and over as each issue arises. Just as you weigh the pro’s and con’s of each course of action at work, you set goals and objectives, you organize your work, you delegate, and, you communicate, you must learn to bring this level of concentration, focus and discipline to your life at home. Interestingly, the same skills that contribute to your success on the job and make you a valued, productive employee, are the skills you also need to manage your home life and to achieve a healthy balance.
Some of the common challenges facing working professionals today include: time for self, relationships and family; being able to organize at home and work; sticking to priorities; professional development and career growth; societal standards; conflicting demands; and sheer exhaustion. You can combat some of these challenges by:
- keeping a healthy perspective
- rethinking the ‘should’s, ‘could’s, ‘have to’s, ‘ought’s and ‘if only’s in your life
- acknowledging and accepting your reality and current situation
- recognizing your limitations
- having a positive attitude
- aligning your actions and handling of every day tasks and demands with what’s truly most important to you (seek the joy in life and you’ll end up feeling balanced and happy)
- committing to making changes to simplify your life and eliminate habits that no longer serve you.
The stress of balancing work and personal life can make you feel out of control. It can negatively affect your health and self-esteem. Feeling in control increases your ability to cope and feel better about yourself. The end result is that you can be a more productive worker and a more loving parent and partner.
Fighting Fires isn’t Sexy
For those of you with more on your to-do list than you have time to do, it could be quite difficult to decide which projects get your time and attention. Getting focused is the top challenge most super busy managers struggle with. I have learned so much about this problem first-hand dealing with it as I balance my roles as mother, wife, friend, daughter, sister, and more with that of being an entrepreneur. I have now created and delivered a highly effective workshop “There’s Too Much on my Plate” to help others manage their work more effectively rather than constantly fighting fires by handling the crises that come there way on a regular basis.
Some highly recommended and very effective techniques I teach about include:
1. Choose the RIGHT priorities
Here I refer to the 80:20 rule and apply it to managing your workload. Don’t be so busy doing lots of the things that will detract you from doing the things that matter most. 80% is trivial but 20% is vital. Focus on your 20% with 80% of your time and energy. Work smarter! Focus the majority of your time and energy on activities that advance your overall goals and purpose. Anything else on your to-do list is likely a distraction!
2. Ask Yourself the RIGHT questions
Rather than asking about how you’ll be able to get everything done, ask what steps will help you achieve your goals, how the activity or project ties into the bigger picture, when critical hand-offs need to occur and other such questions that more closely align with your goals and objectives.
3. Be in Control
Manage your day rather than reacting to other’s needs and priorities and putting your own priorities on the back burner. Don’t be fooled to believe that you’ll be able to get to your stuff once you’ve gotten through everyone else’s because that rarely, if ever really happens. Learn to negotiate and ask better questions, to push back, and to set clear boundaries.
Fighting someone else’s fires places your time and energy with them. When someone needs your help and tries to make their priority your priority, remember that by reacting you are giving up your power. Instead, if reasonable, politely let them know that you will gladly help them out later once you’ve finished your own work. Focus on your priorities first!
Increasing Productivity
I conducted a presentation at Realogy Corporation for CIGNA Behavioral Healthcare yesterday. I’ve presented there in the past numerous times. Their work environment is not unlike many corporate environments today. Employees are under lots of pressure to complete increasing workloads with decreasing staff. Many employees who would benefit the most from participating in these lunch-and-learn programs, never have the time to even get there. Often, those who would gain the most benefit from a lesson are too busy working to engage in the learing opportunity. Instead they stay glued to their desk. They rarely take time out to chat, eat, exercise, or even to go to the bathroom. Is this what drives productivity at the work place??
I’d say NO! In order for employees to best at their best, they really need to take care of themselves. Worker harder and harder is not the answer. Instead, find ways to work smarter. Working 24/7 does not lead to higher productivity instead it leads to poorer quality, resentment, frustration, and anger.
What ways can you work smarter rather than harder? What boundaries do you need to set in place to honor your own personal needs?
Work? Life? Must we Choose?
Business Week ran an article on June 28, 2007 titled, “WORK? LIFE? MUST WE CHOOSE?”
In essence, this article was about a speech Mike Bloomberg made as he spoke to graduates of City University of the NY College of Staten Island. Mike told these graduates and their familes that…”If you’re the first one in in the morning and the last one to leave at night and you take fewer vacation days and never take a sick day, you will do better than the people who don’t do that. It is very simple.” And he joshingly admitted that the parenting thing wasn’t his bag. He said “I’ve managed to raise two daughters who have turned out very well, thanks to their mother, no thanks to me. …”
In my opinion, this success is geared toward financial gain and more about workaholism than work-life balance. Of course, I’m not earning anywhere near Bloomberg’s earnings, yet I can proudly say that both my husband and I are actively involved in raising our children and doing meaningful work that we mostly enjoy. We live a comfortable life and have a pretty solid marriage.
So, for people like Michael Bloomberg, their strong work ethics combined with innate abilities and passion, are really their idea of success. Even when many of them don’t have to work that hard anymore because they have more money than they and their great- great-grandchildren can spend, they continue working long hours because work gives them an incredible sense of balance and joy.
Bottom line, it’s all about using what you’ve got to leverage the success you define you want. Make choices based on what’s most important to you both today and in your future! Realize that many of the financially successful pay a big price of divorce and lonliness because they lack true meaningful relationships.
That’s my 2 cents worth….do I get change?
Sincerely yours,
Coach Natalie Gahrmann
natalie@nrgcoaching.com
Managing the Homefront in your Super Busy life
I’ve been coming across more and more women who have husbands who have left the work force to be home with the kids. For some, this is the perfect solution. This tends to work real well when there are more career opportunities and ambition by the woman but a desire to have the children primarily cared for by their parents.
What I find happens in some cases is sort of a disconnect. There’s somewhat of a role reversal to the former traditional model of the father as the bread-winner for the family. This may create feelings of resentment, jealousy, frustration on the negative side or feelings of appreciation, support, encouragement on the positive side. Neither feelings are right or wrong.
The problem comes when these feelings are not discussed honestly and openly. Someone feeling negatively really needs to be heard. Otherwise, this may adversely effect the relationship, and ultimately the family unit.
Many of the women I know who are the bread-winners of their family tend to be controlling. Not necessarily a ‘control-freak’ or not necessarily consciously but by default. Husbands in the role of a stay-at-home dad may relinquish their role and behave in a subservient manner. The frustration for women comes when they not only work long hours in their career but are also expected to oversee or manage the household despite having someone capable at home.
I don’t think there are any quick solutions but a need for constant communication. Both parents need to be clear about their roles and contributions to the family unit. They need to be in touch with their feelings and recognize when they’re not feeling good about something; then address it without placing blame or judgment.
Beings this seems to be a growing area of interest and concern, I’d love to hear from those of you in this type of situation. Please email me to describe your situation as well as what’s working and what’s not. I’ll continue updating a BLOG discussion on this topic as I hear from more of you.
Thanks,
Coach Natalie
