Tips for Working from a Home-Based Office

The current issue of Treasure Coast Parenting features an article I wrote about the “Top 10 Tips for Working from a Home-Based Office” . Read this article on page 36-37 of the magazine to learn how you can be productive and effective when working at home.

http://www.tcparenting.com/0611%20-%20June%20Webzine/index.html

On HIGH Alert

When we’re in new situations, most of us either consciously or subconsciously go into a high alert status. We’re more aware of our surroundings and cautious to protect ourselves.

As I walked my dog this morning, I chose a different path than ordinarily because I had a little more time and wanted to explore a bit further.  When I noticed a loose totally unsupervised German Shepherd dog just ahead several houses from where I was, I immediately took precaution and ducked down a nearby street before either dog saw each other.

Surprisingly, I found a paved path behind the homes with a nice wooded area to my left. Most of the homes had fenced in yards so this looked like a safe alternative. As I walked down that path, I was startled to see a group of seven white-tailed deer bedded down under a large tree. You’d think they would be on high-alert and run away but instead they watched me and my dog gracefully stroll by. Wow, what a beautiful sight! (Wish I had my cell phone or camera with me!)

I started becoming more alert to my surroundings, both to enjoy nature and to insure our safety. I noticed several other loose dogs, a large man walking towards us (I crossed the street to walk on the other side of the road!), a friend pass by in his car and wave, and I heard an approaching motorcycle and a speeding car coming towards us. It’s amazing how much more alert I was, when I was conscious of this action!

I wonder, how often any of us get so caught up in what we’re doing, go through the motions with routine tasks, or use music or conversations to enhance what we’re doing. What do we miss when we’re not alert to our surroundings?

Especially when you’re in a new situation—a new job, new work/project team, a new route, a networking event—you can raise your awareness and be more observant. Use your eyes to see what’s happening around you (and what’s not!); use your ears to listen to conversations, sounds, and the silence; watch body language and notice the aromas in the air. Use all of your senses to zone in to everything happening around you! Listen and observe at least twice as much as you talk!  Use your senses to monitor the situations around you so that you can more consciously choose the best way to respond.

The Multitasking Temptation Revisited

Multiitasking has been proven to kill your productivity. Yet, for some it’s a lifestyle and others an expectation. Others see it as a strength.

People are terrible at doing more than one thing at a time, even though many of us are fooled to believe that we are actually good at it. When we multitask, two things occur:

1. We get less done.
2. The quality of what we do is lower.

There’s a recommencement cost of at least several seconds every time you get back to a task that got interrupted. Each time you switch to some other task you risk getting hit with more resumption costs. This loss time adds up and multiplies as you continue getting distracted with interruptions throughout the day.

It is almost inevitable that each individual task will be slower and of lower quality when you are using multitasking as a methodology to try to accomplish more. Likewise, it is acutally faster to do one thing at a time instead of trying to multitask.

Another problem with multitasking is that we are more inclined to make more mistakes while doing multiple tasks simultaneously, especially those that require your full attention or those that are unrelated. As a result, the quality of our work declines.

In a 2004 study at MIT, researchers found (by doing MRI scans on brains of test subjects) that it’s impossible for the brain to think about more than one thing at a time.

Multitasking is an incredible temptation. As a business owner, I struggle with it myself from time-to-time. When I am not fully engaged in what I am doing I often check email frequently and begin responding to incoming messages without completing articles I am writing or blog entries. Fortunately, when I am on the phone with a coaching client, I am not multitasking! However, often when I am participating in a teleconference call or meeting I will see (or sense) others checking their email or messages.

Teens Multitasking

For years, scientists have said that multitasking is ineffective yet many in today’s workforce continue to use it as a technique for managing their burgeoning workloads. In the latest reports, the effects on teens are noted. Although their propensity for doing multiple tasks at any one time drives most parents and adults crazy, for them, this is a way of life!

I remember a friend of mine boasting to me how his daughter can sit at the computer researching for a paper or doing her homework while at the same time having multiple windows open, the music on, and talking on the phone. She would be doing her Calculus homework, texting about German, and making plans to hang out, while searching the Internet for her latest research project. She was carrying a full load of Advanced Placement classes, participating in girls basketball and active in her church youth group. If she wasn’t maintaining high honors, I would definitely question the effectiveness of her approach. A daughter of a scientist and an engineer either her intelligence was found in her genes or perhaps her unique approach to getting it all done and keeping it all together.

Personally, as a baby boomer, I shudder at the speed that teens are able to tackle tasks and also worried about the possible long-term side effects that have not yet been addressed in scientific or behavioral research.

According to the latest research, although doing several things simultaneously may feel productive, rapidly switching between tasks may actually slow you down as your brain loses connection to important information and significant time is lost re-focusing and getting back on-task. With multitasking it is almost impossible to gain a depth of knowledge of any of the simultaneous tasks. Yet today’s teens have tremendous skills to be able to be doing multiple things at the same time!

An ever-increasing number of teens are finding it difficult to concentrate and focus on just one task at a time. Although there’s not much data yet on teens, David Meyer at the University of Michigan has spent the past few decades studying multitasking — mostly in adults. He says,
“For tasks that are at all complicated, no matter how good you have become at multitasking, you’re still going to suffer hits against your performance. You will be worse compared to if you were actually concentrating from start to finish on the task,”. When you are interrupted, re-establishing focus may take seconds, minutes or even hours.

Yet, with teens who have pretty much grown up on technology and multitasking, Meyer and others believe that these youngsters are developing coping skills unlike what older generations have developed and may therefore be more equipped to perform better in future work environments where they are required to accomplish a lot. They have grown up always doing multiple things, so they are naturally more skilled at it than previous generations.

While multitasking gives a sense of doing more and being more efficient, research suggests that the performance results are higher when fully focusing on just one activity. There’s not much research on the addictive nature of multitasking yet or the possible long-term negative effects on the developing brain. Researchers are not sure what the long-term impact might be because studies have not yet probed this area. While some fear that the penchant for flitting from task-to-task could have serious consequences on young people’s ability to focus and develop analytical skills, others are more optimistic.

For teens, multitasking is really all they know; they are conditioned to do it based on the availability of technology tools, gadgets, and the ease of their use. Who knows, maybe this generation will be able to teach us a thing or two about more effectively multitasking while being productive??

Women Leaders Getting Better at Juggling

I read an article yesterday that was published in the Miami Herald. It was in the Balancing Act section and was about how top women business leaders are good at juggling. Although I avoid endorsing juggling as a strategy and opt for rebalancing or integrating instead, the key point that I extracted from the article is about women talking more to each other and sharing solutions. Women today are finding more work/life solutions because we’re supporting each other better!

As women climb the career ladder or start their own business, the importance of having a diverse network of supporters both inside and outside of the workplace increases as does their responsibilities at work. Those who have been most successful at achieving an overall life satisfaction have learned to incorporate effective strategies for enhancing performance and productivity.

Even as women are building businesses and advancing on the career ladder, an ever-increasing number are also achieving work/life balance — A whopping 61 percent of women business leaders interviewed for this article claim they are satisfied with the balance between their career and personal life, up from 51 percent in 2006, according to the 2007 survey released by FIU’s Center for Leadership and The Commonwealth Institute.

Talking with other women and learning about potential strategies that work has helped women adapt effective strategies for better balancing their lives. The universal challenge of findingmore work/life balance is easing as more and more women talk honestly and openly about it and determine creative solutions. As women set more realistic expectations, we they are permitting ourselves to have time for our self and to ask for (and accept) help both inside and outside work, when needed.

Women need to stop hiding behind the facade of being perfect and be real instead. There’s so much more we can learn from each other when we’re open and honest!

From one working mom to many others….

Yours truly,

Coach Natalie Gahrmann
natalie@nrgcoaching.com