Coping with “To-Do” Overload
Research continues to show that we considerably perform better and faster when tasks are done sequentially rather than all at once, as in multitasking. Brain function diminishes as we work on projects simultaneously or switch between several different tasks.
Here are some quick tips to better cope with your overloaded to-do list:
- When mistakes matter, avoid multitasking!
- When you must multitask, choose what you want to execute quickly and (possibly) mindlessly rather than be able to absorb or concentrate on it.
- When you want to learn something new, focus on that one item.
- Pair different kinds of tasks rather than tasks that are relatively the same because same types use the same part of the brain and can easily lead to overwhelm or mistakes.
- Match tasks with different modalities, such as listening to music with no lyrics while reading instead of music with lyrics because the brain gets confused with too many words to process at once.
- Focus on each task’s relative importance. For example, rather than just playing a video game, pay attention to specific aspects of the game and then evaluate how well your performance improves in that area.
- Make at least one task routine. As you repeat a task, you increase your competence and confidence at completing it. If you repeat a set of skills over and over in exactly the same way, you are likely to get noticeably better.
Results tend to be worse when you multitask but in some cases, they’re especially compromised.
Turn it OFF!
That’s right…turn off your cell phone, pager, PDA and other electronic communication devices for the next 60 minutes! Don’t just put them on vibrate or silent mode but turn them off (as if the battery died). During this period, fully concentrate on whatever task you have at hand. Give yourself the opportunity to perform at your best! Although you may feel some anxiety (or withdrawal) see how it affects your productivity. Let me know the difference!!
Dissatisfied at work?
Everyone seems stressed out these days! Now that the economy appears to be coming back, employers are becoming increasingly concerned about retaining their talented workforce. Those that survived downsizings, pay reductions, increased workloads, and other cutbacks may be leaving in droves once things settle down. Many employees have waited out the down-turn and have been holding out for the right opportunity to leave their current employer. In fact, 28% of workers in a CareerBuilder survey said they expected to switch fields in the next two years, looking for more interesting work, pay, and chances for advancement or stability.
With employee satisfaction at a low, as job creation begins, many will seek other opportunities. There may be a mass exodus!
As some companies take this opportunity to review their workplace culture and how to recognize employee contributions, they are challenged to do it on a budget. Restoring pay and benefits may prove difficult. Therefore, they’ll have to seek out other ways to keep employees engaged. Demonstrating respect, acknowledging contributions and keeping an open line of communication are critical at this juncture. Offering low or no cost benefits such as flexibility and telecommuting is also important. Incentive-laden compensation packages that recognize high levels of productivity or customer satisfaction will incent employees to contribute their best, too.
Employers are now in the engagement era. As the economy improves, companies will continue to look for ways to boost employee satisfaction. Bosses need to step up to keep workers happy on a limited budget! And, employees need to realize that they are not indispensible. With an abundance of discontented employees and the unemployed, employees not performing effectively or exhibiting morale issues, could more easily be replaced.
Do you enjoy your work? Do you have a career strategy?
Working with The Priority Pro as your career coach can help you gain clarity, focus and direction. Imagine knowing your skills and developmental areas; utilizing your transferable skills to help land a new job; enhancing your leadership skills; establishing a career direction in 90 days! Contact us to discuss your needs and schedule an introductory coaching session. This month it’s just $49.95!!
How Confident are You?
Many ambitious high achieving professionals fear that they are not really as bright and capable as others tend to think they are. As they climb the career ladder they have apprehension and self-doubt. Although they have accomplishments, they tend to attribute these achievements to luck. All this weighs heavily on an already full plate.
Seemingly very successful business leaders at every level of the organization, entrepreneurs, rising stars worry that they’re not as great as others think they are. Although they’ve faced every challenge, received recognition and promotions, their customers’ think they’re a super star they fear that they will be found out!
The imposter syndrome can hold you back from pursuing dreams and goals. It prohibits you from feeling pride and a sense of accomplishment. It can cause you to work harder than anyone else to convince yourself that if you were really as smart and capable as everyone else believes, you wouldn’t have to work so hard. The fear can be paralyzing and terrifying, if you allow it!
Don’t allow it! Contact The Priority Pro for help stepping into your greatness! Be as bright and capable as others already believe you are!
Reality Hits the Road
You may have had some sort of training along the way that helped lead you to your success, organizing, time management, goal-setting, right?
This isn’t about the basic time management skills or stress management 101. Take those principles you’ve learned like, (Covey’s) four quadrants, (Morgenstern’s) categorizing using the A, B, C’s for your task priorities, (Allen’s) integrated system of stress-free productivity and put them to the reality test.
What happens?
Unfortunately, many of these outstanding systems don’t work. Not because they’re not effective systems, but because people don’t fully implement them. Then, they give us and resort to their old ways, sometimes thinking that their situation is hopeless.
For instance, you start your day with a list or framework of what you are going to accomplish. You know what’s most important, you know what decisions need to be made but then, unfortunately, reality hits the road—
…the phone rings endlessly, the system goes down, your boss has a crisis that needs your immediate attention, you have some irate customers, a colleague plants themselves in the corner chair in your office to talk about her personal issues, you get an urgent message from the school that one of your kids has gotten hurt, etc.
The problem isn’t about managing time; it’s about managing all these interruptions. These distract you from accomplishing what you set out to do each day and if you don’t re-prioritize on a dime, ask questions to clarify importance and timeline, focus on what’s most important, delegate, be flexible (to a point), block out distractions, and say “no” when appropriate you may increase your stress, decrease your productivity and feel dissatisfied in what you’re able to accomplish on any given day.
How Confident are YOU?
Many ambitious high achieving professionals fear that they are not really as bright and capable as others tend to think they are. As they climb the career ladder they have apprehension and self-doubt. Although they have accomplishments, they tend to attribute these achievements to luck. All this weighs heavily on an already full plate.
Seemingly very successful business leaders at every level of the organization, entrepreneurs, rising stars worry that they’re not as great as others think they are. Although they’ve faced every challenge, received recognition and promotions, their customers’ think they’re a super star they fear that they will be found out!
The imposter syndrome can hold you back from pursuing dreams and goals. It prohibits you from feeling pride and a sense of accomplishment. It can cause you to work harder than anyone else to convince yourself that if you were really as smart and capable as everyone else believes, you wouldn’t have to work so hard. The fear can be paralyzing and terrifying, if you allow it!
If you’re one of the many, here are some more effective strategies:
- Be aware of the phenomenon.
- Make a list of the situations in which the feelings are likely to strike.
- Take an objective inventory of your accomplishments and skills.
- Stop being such a perfectionist! Allow yourself to make some mistakes and learn from them.
- Keep track of praise and compliments you receive; accept it the external validation!
- Disown your failures and stop blaming yourself for setbacks that are out of your control.
- Talk to others you admire about their worries about their own achievements.
- Set a modest goal for confronting this fear and think up a couple of steps you can take in the next month toward reaching it.
- Break frightening tasks into several parts. If possible, start with the easiest part.
- Separate feelings from reality.
- Gain experience, education, and training.
- Develop relationships with mentors.
- Be selective about the drive to prove yourself. Do a great job when it matters most. Don’t persevere over routine tasks.
- Ask for and allow help from others
- Recognize that everyone who does something new, takes risks, or stretches outside their comfort zone feels off-base at the beginning
- Stop expecting to know everything
For more information about the Imposter Syndrome, visit:
http://www.psychologytoday.com/blog/the-scientific-fundamentalist/200907/the-imposter-syndrome
http://www.inc.com/marla-tabaka/the-impostor-syndrome-when-fear-blocks-success.html
To take the quiz to see if you’re suffering from the Imposter Syndrome, click here: http://impostorsyndrome.com/quiz.htm
Flip your BUT
Most of us encounter obstacles on the road to achieving our goals. Through several experiences of working with my coaching clients and continuous learning opportunities, I have learned to turn these obstacles into stepping stones. If you’d like to learn how to turn problems and challenges into progress too, read on!
The first and probably most important point is that examining the problem in-depth rarely works because instead of focusing on solutions, you’re caught analyzing or dissecting the problem. Once you clearly identify the problem, increase your ability to make wise decisions by flipping over that obstacle to see what opportunities are available beyond it. If you remain caught up in looking at the problem, it will expand in your reality and you won’t be able to reach your goals. You’ll become either a victim who complains about the problem but doesn’t take any concrete steps to change the situation, or a quitter who gives up on the original goal and chooses a different path to pursue.
So, as you come across obstacles along the path to your goals, reflect on the hidden meaning of what it may be trying to tell you. Often, hidden within the pain of your problem are the seeds of what you really want. Clearly define what you’re hoping to achieve; redefine your goal. Be aware of the “buts” and flip them into “ands”.
Several years ago I had the fortuitous experience to work with some masterful coaches at a coach training school. I learned the technique of “flipping” my but and I’ve used it successfully myself, with audiences and with individual coaching clients. For example, if your goal is to get a new car BUT you can’t afford it, and you flip the “but” to an “AND” you’d be saying something like, “I want a new care AND I want to be able to easily afford the payments”. The sentence started with your goal to get a new car but ended abruptly at the BUT. It’s set up a conflict that cannot be resolved as long as the two things are seen as mutually exclusive.
Here’s another example…”I want to make more money, BUT I don’t want to work 60-80 hours a week”. If you flip the second half of this statement and combine it with the goal in the first part, you’ll end up with a powerful new goal such as, “I want to make more money AND work just 40 hours a week”. When you do this, you stop negating your goals, and start creating exactly what you want.
Do this exercise with one of your current goals. Fill in the blanks as indicated:
I want _____________________________________ BUT _______________________.
(your goal) (the obstacle)
Then, turn the “but” into an “and” below:
I want ______________________________________ AND ______________________.
(your goal) (your goal)
Once you’ve stated your new more powerful goal, start asking yourself questions like, “How can I get a great new car with payments I can afford?” or “How can I increase my salary while working while working less and earning more?” Keep asking these questions and other empowering questions so that you can engage both your conscious and your subconscious minds working towards finding solutions for you. This simple process of flipping the but works similarly when you have conflicting priorities. For example, “I want to attend the professional association meeting this evening but I promised my son that I’d attend his track meet”. When flipping the “but” to an “and”, I searched for an alternative or a solution that would allow me to do both and as a result I planned on dialing into the meeting and listening to the speaker while I watched my son run track.
Often when clients get this far in the process of achieving their goals, they let fear immobilize them. However, now that you’ve developed some empowering questions to move you toward your goal, the key is to get into action. Action is the perfect antidote for fear. As you take steps towards your goal, you can keep using this process as the evil “BUT” monster shows up. The fear of change, even positive change, can keep you stuck or push you back into victim or quitter mode. Feeling like you are stuck, or have no alternatives, dis-empowers you to achieve your goals.
Determine your goal and what’s stopping you so that you can flip that “BUT” to an “AND” and move yourself through empowering questions into deliberate action toward achieving your goals. If you feel you can’t do it alone, contact me at natalie@theprioritypro.com or call 908-281-7098 and I’ll be happy to explore how working with me as your coach can help you achieve your desired goals. With over a decade of experience and tangible results, let me help you attain your goals!
Overcome Guilt
Is guilt getting the best of you???
Guilt…it’s all around us! Wherever I go, I hear someone complaining about “feeling guilty”. For some reason though, this seems to be more widespread with women than with men. Women are guilty for not spending enough time with their children, their girlfriends, their spouse or their extended families, neighbors, and community; their guilty for not providing healthy meals; their guilty for how they look, what they eat, what they do or don’t do; they’re guilty for not exercising; they’re guilty for spending too much; and so much more!
What are we doing to ourselves??
Why are we trying to be everything to everyone…setting unrealistic expectations…and then beating ourselves up for not meeting these standards?
Interestingly, in an article in the June/July issue of Working Mother magazine, they reveal results of a poll they conducted. They found that 57% of respondents feel guilty every day, while 31% feel guilty at least once a week. That’s a lot of guilt!
I used to carry a lot of guilt with me. Fortunately, throughout the years of working with others to help them be more focused and aligned with their top priorities, making a lot of my own mistakes, and maturing enough to be confident about who I am, I’ve been able to make more conscious decisions and feel less guilty. I’ve also learned more healthy strategies such as working out, keeping things in perspective, and simply getting over it. Sometimes, journaling, talking with my coach or a friend I can confide in will also help me through those negative feelings.
If you get caught up in the negative cycle of thoughts commonly associated with guilt, it can be very destructive.
So, I’m really curious, how do you cope with guilt? What causes you guilt? And, to help all of us realize that we’re not alone, what’s your guilt confession? (Tell me yours…and I’ll tell you mine!)
Please comment below! And, if you want to learn more techniques for handling your guilt, visit my site for a free article about the Top Guilt Busters or contact me at natalie@theprioritypro.com to arrange an introductory coaching session. I’ll also be blogging about guilt
Ask Powerful Daily Questions
If you’ve ever felt stuck, doubtful or dis-empowered, try this out!
I’ve been using this technique recently with some of my clients and they are experiencing amazing results.
Read the questions below and write them down so that you can keep them with you until they become second nature. Ponder and think about the questions regularly. Talk to supportive friends, colleagues, family and your professional coach about it. Meditate and journal about these questions, too!
Question 1: What is the easiest, quickest, and most enjoyable way to (my desired result?)
Question 2: If I knew that it would work out in a way even better than I could imagine, what would I create for myself?
Question 3: What is working in my life right now? (What am I grateful for in my life?)
When you ask yourself powerful questions, such as those above, regularly and keep asking these same questions again and again, answers will begin popping into your head (sometimes when you least expect them!). As you continue doing this, answers will come more rapidly as you condition your thought patterns and train your brain to think more positive empowering thoughts. When your brain accepts a new possibility and negative thought patterns are blocked, more positive solutions can flow effortlessly. Rather than spending days or weeks contemplating a problem, you’ll more quickly be able to think about solutions.
Let me know how this works for you. Leave a comment on this blog!
How to Manage Your Inner Critic
Many of my clients and several audience members often remark that they feel somewhat like an imposter because they’re not as bright, capable or successful as others perceive them to be. They’re often afraid someone may find out. If you share this issue, this article interestingly helps you manage your inner critic. If you need more help, 1-1 coaching may be the solution to help you break through your blocks and be more confident and successful in your own eyes. Call or email me to discuss your needs. And, don’t worry, our conversations are strictly confidential!
View the Harvard Business Review article: How to Manage Your Inner Critic
